Delegated Administration Field Guide

Delegated Administration Setup

This document provides instructions for granting external users, such as your Zoom sales team members, delegated access to your company’s Zoom account.

Depending on the role settings and scopes granted as a part of this setup process, external or third-party users will be able to help view or edit your account’s settings and information at your discretion. Many Zoom customers find this is particularly helpful in the early stages of an account setup, as delegate users can verify settings and access data or information used for troubleshooting. To perform this setup process, complete the following steps.

Step 1: Configure Delegated Administration Role Settings

This step describes how to create and confirm the Delegate Admin’s role-based settings and access for your account. Perform the following steps:

1. As an account owner or authorized admin with sufficient role-based permissions, sign into the Zoom web portal.

2. In the left-side menu, extend User Administration and click Roles. On the following screen, click +Add Role and name it Delegate Administration, or something else of your choosing, and click Add.

   
3. On the following screen, select the View and Edit permissions for each setting you wish to grant to the role, in addition to the Scope of access for the account. Entire Account access is typically recommended as you get started.

   

   As you get started, we suggest granting at least view access to most settings, as determined by your comfort. Depending on your preferences, you might choose to exclude view settings for information related to billing, chat history, and other sensitive information. However, some of the most commonly required permissions for troubleshooting include:

1. Once complete, click Save Changes at the bottom of your screen.

Step 2: Add Your Delegate(s)

Now that the role is created, invite your intended delegates (i.e., necessary members of your sales or account team) to join your account. To add a delegate, perform the following steps:

1. In the left-side menu, extend User Administration and click Roles. On the following screen, click Delegate Administration, or the name previously chosen if different.

   
2. On the following screen, click the Role Members tab. Then click the ellipses (...), and click Invite external users to this role.

   
3. An agreement pop-up will appear. If you agree with the statement, click Accept.

4. In the following pop-up, input the email address of your intended delegate and select the appropriate options.

   1. If you select the option for Invited users can assign the same management position to others in their accounts, then the delegate user can invite other members of their primary account to assume the same role-based access to your account.

   2. For example, if John Xyz from Zoom is granted delegate access with this permission enabled, John can also grant the same permission to another Zoom colleague at any time. If so, you will not be notified of this action and those sub-delegated users will not display on the delegate list.

   3. If you select the option to Set an expiration date for the invited user and their delegates to manage this account, the user’s access, and any of their underlying delegates from the previous setting, will lose access at the determined time.

Once your settings are set, click Add.

Step 3: Reviewing the Delegate List

After inviting a user to be a delegate, the Role Members tab will display the list of delegates, including their acceptance status, expiration date, and if they have the ability to assign other delegates from their account. You can remove access from delegates at any time from this screen.

Step 4: Accepting the Invite (Delegate Action Required)

After the invitation is sent, the user will receive an email to be a delegate within your account. There is no action required here on behalf of the inviting company and is provided for visibility purposes.

Step 5: Delegate Account Access

After the delegate has accepted the invitation to the account, they can authenticate into your account through their personal web portal. From there, they will only be able to see information and settings you have granted expressed permission to, as done in Step 1.