Additional Security Measures for Meetings

There are multiple in-meeting security features that can be used if an uninvited automated meeting tool, dial-in user, or third-party room device joins your meeting. See the following options for managing, removing, and reporting uninvited meeting participants.

Lock your meeting

When a Zoom meeting is locked, no new participants can join, even if they have the meeting ID and passcode. To lock a meeting, click the Security icon at the bottom of your Zoom window and click the Lock Meeting option. The meeting can also be unlocked if new participants need to be added.

Suspend participant activities

By suspending participant activities in a meeting, hosts can stop meeting activity and take action regarding any uninvited or disruptive participants that have joined. This may include managing or removing uninvited automated meeting tools, dial-in users, or third-party room devices.

During your meeting, click the Security icon and select Suspend Participant Activities to temporarily halt all in-meeting video, audio, screen or whiteboard sharing, chat, access to files shared in the meeting, and recording, and close any active Breakout Rooms. This prompt gives you the option to report the issue to Zoom’s Trust & Safety team and confirm your choice to suspend activity.

You can resume the meeting by re-enabling the suspended features individually from the Security menu.

Remove uninvited or disruptive participants

A host can remove disruptive or uninvited participants or automated meeting tools from their meeting.

This can be done by clicking the Security icon in the Zoom Meeting window and then clicking Remove Participant. You can then select the participant to be removed from the meeting. You can also report the user to Zoom’s Trust & Safety team. The removed participant cannot rejoin the meeting.

Report a meeting participant for inappropriate behavior

You can also report participants for inappropriate behavior during meetings. This may include uninvited automated meeting tools, dial-in users, third-party room devices, or users joining from the Zoom meeting client or mobile app, or a Zoom Room.

Report a meeting participant engaging in inappropriate behavior by clicking the blue menu button in the upper right corner of the participant’s video thumbnail and then clicking Report… in the menu.

You can include a screenshot if necessary and use the dropdown menu to provide a reason why you are reporting the participant. This report is automatically sent to the Zoom Trust & Safety team, which will determine whether any misuse of the platform occurred and block the user if necessary. The user(s) will be removed from your meeting once the report is submitted.

Use Zoom’s in-meeting features to manage automated meeting tools

Hosts and participants can use the following in-meeting tools to see when an automated meeting tool has joined a meeting. This gives users the ability to confirm that the tool has been initiated by one of the meeting attendees. Hosts can also remove and report an automated meeting tool if they are unable to positively identify the participant who manages it or feel that the tool should not be in the meeting or webinar.

Identify automated meeting tools that have joined your meeting

The Active Apps Notifier is an in-meeting tool that notifies the host and participants that an automated meeting tool has joined a meeting and also indicates what kind of data the tool is accessing. An automated meeting tool can also be identified in the Participants list and the Waiting Room (if enabled for the meeting).

Look at the name of the automated meeting tool attending the meeting to confirm that it is owned by one of the meeting participants. Evaluate whether it is appropriate for the tool to record meeting content in that meeting. You can suspend all participant activity if you are unsure if the automated meeting tool should be in your meeting to help keep your meeting content secure.

Remove automated meeting tools from your meeting

You may wish to remove an automated meeting tool from a meeting if it is not claimed by a participant or if you do not want the content of that meeting to be recorded. You can also report the tool if it appears to be uninvited. All reports are delivered to Zoom’s Trust & Safety team for review.