User Transparency and Notice

An overview of Zoom AI transparencies and notices

In-Meeting Indicators

The following sections describe how users can identify Zoom AI features that are activated for the meeting.

Zoom AI Meeting Questions and Meeting Summary

When the in-meeting Zoom AI features Meeting questions and Meeting summary are activated for the meeting, attendees will see an illuminated AI Sparkle icon in the top-right corner of the meeting window. When hovering over the icon, participants can see which of these AI features are currently enabled for the meeting and if a transcript is being generated for Meeting Summary.

In-meeting indicator that Zoom AI features are enabled

If desired, participants can request the meeting host to disable these Zoom AI features for the meeting, along with the option to delete assets generated by Zoom AI up to that point. For My Notes, the portion of the transcript that is already generated before transcription is stopped will remain available to the participant who started My Notes. If the host also deletes the associated meeting assets, then transcripts generated with My Notes will also be deleted, unless the participant completed and saved the transcript before the host stopped transcription.

The message a host receives when a participants requests to disable Zoom AI

When Meeting Summary and Meeting Questions are not enabled, the AI Sparkle icon is unilluminated.

The unilluminated icon shows Zoom AI features are not enabled.

Note

The above indicators do not apply to My Notes.

My Notes

When My Notes is turned on in a Zoom Meeting, each participant in the meeting will see a banner indicating that the meeting is being transcribed, unless they have opted to not show it again. Users can reset meeting disclaimers in their Zoom client settings to show these banners again.

In-meeting indicator showing transcription is active

In the Participants list, users using My Notes are marked by a pencil icon.

Example of the My Notes pencil icon

In the top-right corner of the meeting window, the transcription icon will display when a participant is using My Notes. The meeting host will see an option to stop transcription, while participants can ask the host to stop transcription.

My Notes icon indicating My Note is active in the meeting

The message a host receives when a participant requests to stop transcription

If transcription is turned off by the meeting host, a banner will appear on the My Notes window.

Banner indicating transcription was disabled by the host.

AI Agents

When AI agents are present within a chat channel, a notification will display above the message box, stating AI agents present.

Additionally, AI agents will be listed separately in a chat channel’s profile card.

Example of a chat channel profile card with an AI Agent