> For the complete documentation index, see [llms.txt](https://library.zoom.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://library.zoom.com/ai-whitepaper/ai-productivity-suite.md). # AI Productivity Suite ## **AI Productivity Suite** Zoom AI Productivity Suite is a unified collection of AI-enhanced creation tools—Paper, Canvas, Sheets, and Slides—built directly into Zoom to help teams create, collaborate, and deliver without leaving the platform. These products help turn ideas and meeting discussions into ready-to-share documents, plans, spreadsheets, and presentations in minutes, helping work move naturally from conversation to deliverable—all within Zoom. Zoom AI Productivity Suite’s features are available with a ZoomMate or AI Productivity Suite license through Zoom’s AI credit models. Users without either of these licenses can still access the product, but without AI-powered features and subject to the tier usage limitations of their Zoom Workplace plan. Zoom AI features in Zoom Canvas remain available to paid Zoom Workplace plans without requiring a ZoomMate or AI Productivity Suite license. ## **Zoom Canvas** #### Zoom Canvas is a flexible workspace for writing, planning, data, and collaboration Zoom Canvas is a flexible, AI-powered workspace within Zoom Workplace designed to support a wide range of work in a single surface. Rather than functioning only as a traditional document editor, Canvas combines rich writing, structured data, embedded content, and collaborative workflows in one environment. This allows users to move more easily between documenting ideas, organizing information, tracking work, and developing deliverables without switching between separate tools.

Example of a a Zoom Canvas doc using text and data tables

This flexibility makes Canvas useful for many kinds of work, including meeting follow-up, project planning, content development, research organization, process documentation, and cross-functional collaboration. In this sense, Canvas is not limited to one format or one workflow. It is designed to accommodate both free-form writing and more structured operational work within the same workspace. Refer to Zoom’s support center for more information on [using Zoom Canvas](https://support.zoom.com/hc/en/article?id=zm_kb\&sysparm_article=KB0076443). #### Zoom Canvas combines rich documents, structured data, and embedded content in a single surface Canvas supports rich document creation with flexible layout and formatting options, allowing users to create notes, plans, proposals, briefs, and other working materials in a more open-ended workspace. At the same time, Canvas can incorporate structured elements such as data tables, multiple data views, and forms, making it useful not only for writing but also for tracking projects, organizing information, and managing repeatable processes. Canvas can also include embedded media and external content, such as images, audio, video, web cards, and linked materials from other services. This allows teams to keep supporting context, reference materials, and working content closer together within the same document surface. As a result, Canvas can function not only as a place to write, but also as a unified workspace for assembling and working through multiple kinds of information at once. #### Zoom AI can help users create, structure, and act on content within Canvas With Zoom AI, Canvas can help users generate content, reorganize information, summarize materials, and develop next steps based on the context available across Zoom. This makes Canvas especially useful for turning conversations into more structured outputs such as project plans, working drafts, structured notes, meeting follow-up documents, and other living materials that continue to evolve over time. Zoom AI can also support work that involves structured information inside Canvas, including helping users automate data entry, generate insights, and work more efficiently with information captured in tables or related content structures. In this way, Zoom AI helps Canvas function not only as a place to store work, but also as a surface where content can be actively developed, refined, and turned into action. #### Zoom Canvas helps reduce the gap between conversation and execution One of Canvas’s strongest roles within Zoom Workplace is its ability to connect collaboration directly to the work products that follow from it. A team’s work may begin in a meeting, continue through chat or other discussion, and then be carried forward in Canvas as a structured document or project workspace. Instead of treating documentation as something that happens separately after the conversation, Canvas helps make documentation, planning, and execution part of the same flow of work. For example, a team may begin with a project discussion in a meeting, generate a meeting summary, and then use Zoom AI to expand that summary into a structured working document in Canvas. From there, the team can refine the document collaboratively, add embedded reference materials, track next steps in data tables, and continue developing the work in the same shared environment. This helps keep the resulting work product connected to the conversations, decisions, and follow-up actions that produced it. #### Zoom Canvas supports real-time collaboration, templates, and workflow-driven work Canvas is also designed as a collaborative surface rather than a solitary writing tool. Multiple users can edit at the same time, collaborate during live Zoom meetings, leave comments, tag one another for feedback or follow-up, and manage shared access according to the needs of the team. This makes Canvas useful not only for producing content, but also for coordinating work around that content. To support recurring business needs, Canvas can also be used with templates, imported materials, and workflow automations. Teams can begin from prebuilt structures for common use cases, bring existing files into Canvas, and use automation to connect form submissions, meeting outputs, chat notifications, and tracked tasks. This broader capability helps position Canvas as a unified collaboration hub rather than just a page for notes or drafting. ## **Zoom Paper** #### Zoom Paper is a structured writing environment for polished long-form documents Zoom Paper is an AI-first document editor within Zoom Workplace designed for sustained writing, structured authoring, and document refinement. While Zoom Canvas supports a more flexible and multi-dimensional workspace for collaboration, planning, and embedded content, Zoom Paper is designed for documents that benefit from stronger structure, clearer formatting, and a more focused writing experience. This makes it especially well suited for reports, proposals, briefs, policy documents, contracts, research materials, and other professional documents that require refinement and presentation quality rather than open-ended spatial collaboration.

Example of a Zoom Paper doc in standard template with a college lesson plan

This distinction is important because not all work benefits from the same kind of document surface. Some work begins in a flexible workspace, but later needs to become a polished deliverable with consistent formatting, controlled revision, and clearer editorial structure. Zoom Paper serves that role within Zoom Workplace by providing a text-centric environment for developing more formal written outputs. Refer to Zoom’s support center for more information on [getting started with Zoom Paper](https://support.zoom.com/hc/en/article?id=zm_kb\&sysparm_article=KB0085665). #### Zoom Paper focuses on drafting, rewriting, and refining structured content with AI assistance Zoom Paper is designed to help users move more efficiently from rough ideas, meeting outputs, or imported source material into finished written documents. With Zoom AI, users can generate first drafts, rewrite sections, summarize content, adjust tone, translate text, and reorganize material as needed throughout the writing process. This allows Zoom Paper to function not only as a place to write, but also as an environment for iterative improvement and editorial refinement. Because this assistance is built directly into the authoring experience, users can continue developing content without leaving the Zoom environment or manually shifting between disconnected tools. This is particularly useful when transforming meeting notes, summaries, research findings, or planning materials into more formal outputs that require clearer writing, stronger structure, and a more polished presentation. #### Zoom Paper helps transform conversations and source materials into finished deliverables One of Zoom Paper’s strongest roles is helping users convert raw or semi-structured content into professional written outputs. Discussions from meetings, notes captured in Zoom, imported files, and other supporting materials can serve as the basis for a more refined document inside Paper. Instead of treating writing as a separate stage disconnected from the conversations that informed it, Zoom Paper helps users carry that context forward into the authoring process. For example, a team may begin with a meeting discussion, produce a meeting summary, and then use Zoom Paper to turn those materials into a formal proposal, internal brief, or structured report. AI assistance can help draft the initial version, reorganize sections for clarity, and refine the tone to match the intended audience. In this way, Zoom Paper helps reduce the gap between discussion and document production while preserving the business context behind the final output. #### Zoom Paper supports collaboration, review, and controlled document evolution Although Zoom Paper is designed for more focused long-form writing, it still supports collaborative authoring and review within Zoom Workplace. Multiple users can co-author in real time, provide inline comments, mention collaborators, and participate in threaded discussion directly within the document. This makes Paper useful not only for individual writing, but also for team-based drafting, revision, and review cycles. Paper also supports more controlled document development through features such as version history, structured editing, and export to common external formats. These capabilities help users manage how a document evolves over time and make it easier to maintain consistency across revisions. This is especially important for documents that require stronger governance, clearer ownership, or more formal review processes than an open-ended collaborative workspace typically provides. #### Zoom Paper is designed for document fidelity, consistency, and professional output Zoom Paper emphasizes structured document creation over free-form layout. It is not intended to function as an infinite-canvas or whiteboard-style environment. Instead, it is optimized for the production of clear, well-formatted, and professionally usable written content. This makes it especially valuable in settings where consistency, readability, brand alignment, or policy compliance matter. Because it operates within the broader Zoom Workplace ecosystem, Paper can also remain connected to related tools such as Canvas, Slides, and Sheets. This allows users to move between collaborative workspace development, structured writing, presentation creation, and data-supported work while staying within a connected productivity environment. In this sense, Zoom Paper is best understood as the long-form authoring layer within Zoom’s broader AI productivity suite: a place where ideas, meeting outcomes, and working materials can be refined into finished documents suitable for broader use and distribution. ## **Zoom Sheets** #### Zoom Sheets is a structured data workspace for analysis, tracking, and collaboration inside Zoom Workplace Zoom Sheets is Zoom Workplace’s intelligent spreadsheet and structured data tool, designed for teams that need to organize, analyze, and maintain tabular information without relying entirely on separate external spreadsheet platforms. It brings spreadsheet-style work into the same broader environment where meetings, chats, documents, and follow-up processes already take place, helping reduce the fragmentation that often exists between data work and the rest of the workday.

Example of a Zoom Sheets doc

This makes Zoom Sheets especially useful for work that depends on recurring operational data, project tracking, reporting inputs, forecasting, or collaborative analysis. Rather than treating spreadsheets as a disconnected destination, Zoom Sheets helps position structured data as part of a more connected productivity experience across Zoom Workplace. Refer to Zoom’s support center for more information on [getting started with Zoom Sheets](https://support.zoom.com/hc?id=zm_kb\&sysparm_article=KB0084933). #### Zoom Sheets combines traditional spreadsheet functionality with AI-assisted data work Zoom Sheets supports the core functions users expect from a spreadsheet environment, including structured tables, formulas, charts, version history, and collaborative editing. At the same time, it adds AI-assisted capabilities that help users work with structured data more efficiently. This can include natural-language prompts for spreadsheet tasks, AI-generated formulas, assistance with data transformation, and contextual support for analysis and editing within the sheet itself. These capabilities are especially valuable for users who understand the business question they want to answer but do not want to manually construct every formula or data manipulation step themselves. By helping translate intent into spreadsheet actions, Zoom Sheets lowers the friction of working with data and makes structured analysis more accessible within the Zoom environment. #### Zoom Sheets helps transform raw or unstructured information into usable structured data One of Zoom Sheets’ strengths is its ability to help users move from loosely structured inputs into more usable tabular data. Unstructured or semi-structured information, such as pasted content or copied tables, can be converted into more organized spreadsheet form for analysis and tracking. This allows teams to bring information into a structured environment more quickly and work with it in a way that supports clearer reporting, monitoring, and decision-making. This is useful in a wide range of scenarios, from budgeting and KPI tracking to project dashboards, sales analysis, and operational reporting. In these cases, Zoom Sheets acts not only as a place to store numbers, but as a workspace where structured information can be cleaned, organized, interpreted, and turned into more useful outputs. #### Zoom Sheets supports collaborative analysis within the broader Zoom ecosystem Because Zoom Sheets exists within Zoom Workplace, structured data can remain closer to the conversations and collaborative workflows that depend on it. Teams can edit sheets together in real time, reference data during meetings, and connect spreadsheet work more naturally to Zoom Canvas, Chat, Meetings, and other Zoom-native experiences. This makes Sheets useful not only for individual analysis, but also for collaborative interpretation and decision-making. This broader integration is important because many spreadsheet tasks are not performed in isolation. Teams often review data while discussing priorities, making plans, or coordinating follow-up actions. By keeping that work inside the Zoom ecosystem, Sheets helps users analyze and update structured information in a more connected and context-aware way. #### Zoom Sheets supports automation, templates, and operational workflows Zoom Sheets is also useful as an operational layer for recurring business processes. Templates can help users start from predefined structures for tasks such as reporting, invoicing, to-do tracking, or project management, while workflow automation can support actions that depend on structured data. This makes Sheets valuable not only for one-time analysis, but also for repeatable data-driven workflows that benefit from consistency and integration. For example, a team may use Zoom Sheets to track project progress, analyze campaign performance, manage inventory, or monitor recurring business metrics. In these cases, Zoom Sheets provides a shared data surface that supports both day-to-day data maintenance and broader Zoom AI or workflow-driven follow-up. This helps make structured data part of the larger flow of work rather than a separate operational silo. #### Zoom Sheets is designed for structured grid-based work rather than free-form spatial editing Zoom Sheets is optimized for spreadsheet-style data management rather than open-ended layout or free-form composition. Users work within a defined grid and structured table environment rather than an infinite or spatial canvas. This makes Sheets best suited for work that depends on rows, columns, formulas, and tabular logic rather than more flexible writing or layout-oriented workflows. In this sense, Zoom Sheets complements other Zoom Workplace tools rather than replacing them. Canvas provides a more flexible collaborative workspace, Paper supports structured long-form writing, and Sheets provides the structured data layer. Together, these tools allow Zoom Workplace to support different kinds of work in forms that are better matched to the content being created or managed. ## **Zoom Slides** #### Zoom Slides is a presentation workspace for turning ideas, meetings, and documents into polished decks Zoom Slides is an AI-powered presentation authoring tool within Zoom Workplace designed to help users create, edit, and present slide decks without leaving the Zoom environment. Rather than requiring teams to move into a separate presentation platform, Slides keeps presentation development close to the meetings, documents, and collaborative work that inform it. This makes it especially useful when presentation materials are closely tied to live discussions, planning documents, research findings, or other Zoom-native work artifacts.

Example of Zoom Slides, showcasing AI-generated slides

By existing inside the broader Zoom Workplace environment, Slides helps reduce the time and friction that often come with moving from discussion to presentation. Instead of treating a slide deck as something created elsewhere after the work is finished, Zoom Slides helps position presentation creation as part of the same connected workflow. Refer to Zoom’s support center for more information on [getting started with Zoom Slides](https://support.zoom.com/hc?id=zm_kb\&sysparm_article=KB0084929). #### Zoom Slides uses AI to help generate, organize, and refine presentation content One of Zoom Slides’ core strengths is its ability to help users move from raw ideas or source material to a more structured presentation. With Zoom AI, users can generate full slide decks from natural-language prompts, meeting transcripts, or other structured inputs. The system can identify key points, organize them into a narrative, and apply a presentation structure that is more polished than a user might produce manually in the same amount of time. Zoom AI can also help refine and reshape content throughout the authoring process. This includes helping users improve clarity, reorganize information, condense or expand sections, and generate speaker notes that make the final presentation more ready for delivery. In this way, Zoom Slides acts not only as a slide editor, but also as a tool for helping users develop the message and structure of the presentation itself. #### Zoom Slides helps turn Zoom-native work into presentation-ready deliverables Because Slides is integrated with the rest of Zoom Workplace, it can operate more naturally on the outputs of meetings, documents, and collaborative work that already exist within the platform. A team may begin with a meeting discussion, develop ideas in Canvas, organize supporting information in Sheets, and then turn those materials into a formal deck in Slides. This allows users to carry context forward across content types rather than rebuilding it from scratch in a separate presentation tool. For example, a user may begin with a project discussion in a meeting, use Zoom AI to generate a summary, expand the underlying work in Canvas, and then use that material to create a customer-facing or internal presentation in Slides. This helps reduce the effort required to transform planning, collaboration, and research into a finished deliverable while keeping the work connected to the source materials that informed it. #### Zoom Slides combines presentation authoring with branding, visuals, and export-ready output Zoom Slides is designed to support polished presentation output rather than only basic slide composition. It can help enforce brand consistency across fonts, colors, and layouts, allowing presentations to align more closely with organizational design standards. This is particularly valuable for teams that need client-facing or executive-facing decks to reflect a consistent presentation style without relying on extensive manual formatting. Slides can also support AI-assisted image generation and image editing directly within the presentation workflow. This allows users to create or refine visual assets without shifting to a separate design environment. Together with import and export support for PowerPoint-compatible formats, this helps Zoom Slides function as a full presentation-authoring environment rather than only an internal drafting surface. #### Zoom Slides supports collaborative presentation development inside Zoom Workplace Slides is not only a content-generation tool, but also a collaborative workspace for presentation development. Multiple users can edit a deck in real time, review changes, and continue refining presentations together as part of broader team workflows. This makes Slides useful in settings where presentation development is a shared activity rather than an individual task, such as sales preparation, campaign planning, business reviews, onboarding materials, or cross-functional reporting. Its place within Zoom Workplace also means that presentation work can stay connected to related collaboration surfaces rather than existing in isolation. Teams can move more easily between discussions, documents, structured data, and deck development while remaining inside the same general environment. This helps make presentation creation part of the broader flow of work rather than a separate handoff to another tool. #### Zoom Slides is designed for slide-based presentation work rather than free-form visual canvases Zoom Slides is optimized for traditional slide-based presentation creation rather than infinite-canvas or whiteboard-style visual work. It uses standard slide boundaries and presentation layouts rather than open-ended spatial editing. This makes it especially well suited for structured decks, executive updates, stakeholder presentations, sales materials, and other outputs that need to follow a conventional presentation format. In this sense, Zoom Slides complements rather than replaces other Zoom Workplace surfaces. Canvas supports more flexible collaborative workspaces, Whiteboard supports free-form visual ideation, and Slides provides the formal presentation layer. Together, these tools help Zoom Workplace support different kinds of content in forms that are better matched to the type of work being produced. --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com. ## Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter: ``` GET https://library.zoom.com/ai-whitepaper/ai-productivity-suite.md?ask=&goal= ``` `ask` is the immediate question: it should be specific, self-contained, and written in natural language. `goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.